External Fellowship Intake Form

Please use this form to report your external fellowship(s) funding you expect to receive during the following terms:

Fall 2025 (Sept 1, 2025–January 15, 2026)
Spring 2026 (January 16–May 31, 2026)

This includes prorated rates of fellowships that do not adhere to these timelines (i.e., if your fellowship runs June 15, 2025 to June 14, 2026, please ask your granting institution to verify a recalculation of fellowship amount based on these dates).

Required information

If you have any questions or want an explanation of this form, be sure to check out the FAQ page on the OGE fellowships website dedicated to this form. On this page, you will find a checklist and FAQ.

If you have any further questions after reviewing this page, please email grad-fellowships@mit.edu.

What fellowships should I submit?

An external fellowship is funding that you have secured from sources outside of MIT. This includes:

government/federal fellowships (ex. NDSEG),
foundations (Hertz, Ford, Croucher etc.),
industry support (Google, Apple, etc.),
and any other non-MIT sources.

These are the types of fellowships you should be reporting through this form.

Please DO NOT submit fellowships awarded to you by MIT, the NSF GRFP, or the Krell Institute through this form. These include:

MIT

Presidential Fellowships (OGE has this information and will process)
OGE Competitive Fellowships (OGE has this information and will process)
Departmental/School Fellowships (ex. Mathworks, Takeda, etc. These will be processed by your department)
The Martin Family Fellowship (OGE has this information and will process)
DOE CSGF, NNSA LRFG, and NNSA SSGF Fellowships. (OGE will get this information directly from Krell Institute)
NIH Fellowships/Grants (coordinate with your department)
NASA Fellowships/Grants (coordinate with your department)

Please DO NOT submit sponsored research assistantships in industry, corporate sponsorships or military benefits in this form.

If you have any questions or want an explanation of this form, be sure to check out the FAQ page on the OGE fellowships website dedicated to this form. On this page, you will find a checklist and FAQ.

If you have any further questions after reviewing this page, please email grad-fellowships@mit.edu.

Background

First Name *

Preferred Name

Last Name *

Birthdate *

MIT Email Address *

MIT ID *

Phone Number *

Primary Citizenship *

Dual Citizenship

Are you a Permanent Resident of the United States of America (meaning you are a legal USA Green Card holder)? *

Yes

No

Student Status

Are you an incoming student or returning student? *

Incoming

Returning/Continuing

When did you begin your current graduate degree program? *
Please include month and year.

Concat of Month and Year. (Combines the Month and year into one string. From this, we can map it to a single field.

MIT Department *

External Fellowship

Name of Fellowship *

Fellowship - Related Dataset Row Field - Key (Hidden)

Awarding Institution

Point of contact’s name *

Point of contact’s email *

Fellowship website URL *

Award Information

You will be reporting the amount of funding you will receive for the Aid Year 2025, from 9/1/25 - 5/31/26.

Please list the award amount in the original currency awarded below. If you received a multi-year award, please only list the award amount you will receive for 1 year from 9/1/25 - 5/31/26.

Total Award Amount for 9/1/25 - 5/31/26 *

Please enter which terms the amounts entered apply to? *

Currency Type *

Is your award amount broken up by category? *